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Accounts Payable Specialist
Tasks:
Process and validate invoices, credit notes, and down payments accurately and in a timely manner.
Proactively investigate and resolve unprocessed and unpaid invoices, including quantity and price deviations.
Follow up on debit balances, unapplied cash, and other outstanding Accounts Payable items.
Oversee Goods Receipt / Invoice Receipt (GR/IR) processes and ensure timely clearing of GR/IR accounts.
Provide customer-oriented support to internal Novartis stakeholders regarding Accounts Payable and invoice-related queries.
Collaborate proactively with Finance, Procurement, Supply Chain, and other relevant functions to ensure appropriate accounting and financial practices.
Support month-end closing activities and ensure timely completion of assigned financial tasks.
Lead or support initiatives for Swiss entities, ensuring adherence to global Procure-to-Pay (P2P) standards and processes.
Act as a subject matter expert for Accounts Payable processes, systems, and workflows, proactively identifying opportunities for improvement.
Challenge the status quo and provide fact-based recommendations to improve processes and operational efficiency.
Maintain and manage relevant documentation, including SOPs, workflows, reconciliations, control documentation, self-assessments, and testing activities.
Qualification:
Bachelor's degree or equivalent education in Business Administration, Accounting, Finance, or a related field.
Approximately 5+ years of professional experience in Finance/Accounting, preferably within a Shared Service Center environment.
Strong professional experience in Accounts Payable and invoice processing.
Strong knowledge of SAP, particularly FI/MM modules.
Experience with ERP and workflow management systems.
Good understanding of Accounts Payable, Procurement, and Supply Chain processes.
Strong analytical and problem-solving skills with a structured and detail-oriented approach.
Strong stakeholder management and cross-functional collaboration skills.
Ability to work independently, prioritize tasks, and demonstrate an appropriate sense of urgency.
Strong communication and interpersonal skills with the ability to interact confidently with internal and external stakeholders.
Proficient in MS Office, particularly Excel, PowerPoint, and Word.
Fluent in English and excellent command of at least one relevant business language, preferably German or French.
Experience working in a regulated corporate/financial environment and understanding of financial controls and compliance requirements is advantageous.
Requirements:
Start: 01.10.2026
Duration: Until 31.03.2028
Capacity: 3 days per week, on-site
Location: Basel, Switzerland
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