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Payroll Specialist (M/F/D)
The Associate Payroll Specialist EMEA is responsible for the correct processing of all payroll mutations within MSD for a given market(s) as well as informing HRSC, Tax, Finance and HR colleagues regarding payroll related questions. The Payroll Specialist reports to Payroll lead joining a team of peers based regionally. The Payroll Specialist supports the structure of the Payroll function and the way Payroll services are delivered. Furthermore, Payroll Specialist plays an important role in providing significant value to the entire sub-region’s organization by ensuring state-of-the-art Payroll processing, operations excellence, regulatory compliance, while acting as a liaison to multiple internal stakeholders.
For all activities, the Payroll Specialist demonstrates a continuous improvement mind-set to have issues solved at root cause as well as experience and a passion for delivering successful results with an inclusive team ethic.
Tasks:
Independently delivering timely and accurate payroll for multiple assigned entities in compliance with local laws and regulations.
Inputting data into databases and spreadsheets.
Monitoring standard personnel and salary changes.
Processing expats and commuters in coordination with Global Mobility and external providers.
Managing all payroll controls for SOX and other audits.
Compiling all necessary approvals for bank payments.
Contributing to the development and implementation of payroll policies, procedures, and internal controls.
Responding to all internal and external inquiries related to payroll issues, social insurance, and taxation.
Contributing to efforts to standardize and improve Payroll & Benefits Administration processes across sites, leveraging best practices and reducing complexity.
Collaborating closely with all relevant parties, including the EMEA HR Service Delivery organization, HR Business Partners, and HR Centers of Excellence.
Supporting payroll peers with documentation of payroll systems, process optimization, and continuous improvement.
Participating in projects and working groups.
Payroll Reporting: Assist in generating accurate payroll reports, such as earnings statements, tax reports, and other payroll-related reports. Collaborate with the HR Shared Service team to distribute reports to employees and stakeholders as required.
Continuous Learning: Staying updated on payroll best practices, emerging trends, and technology solutions. Attend training sessions and webinars to enhance knowledge of payroll processes, compliance requirements, and software updates.
Qualification:
Bachelor’s degree in Finance, Business or Accounting or another relevant Payroll qualification; in lieu of a degree
At least 3 years of experience in a multinational business environment, with focus on Payroll for multiple entities. Experience in HR is a plus
Experience with payroll processing with outsourced provider models (ADP, Celergo etc.) and working with HR systems (Workday, SAP)
Excellent planning and organizational skills, ability to balance and prioritize work
Proven ability to maintain confidentiality, strong personal integrity
Excellent written and verbal communication skills, ability to communicate relevant information to all levels of the organization, fluent in English required (written and spoken), German desired
Demonstrated ability to work in (international) teams and collaborate / partner effectively at all levels across the organization.
Requirements:
Start: asap
Duration: 12 months
Capacity: 5 days per week
Location: Lucerne, Switzerland
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